How to Choose the Right Wedding Planner in New York
Planning a wedding in New York comes with big energy and even bigger decisions. Choosing your wedding planner is one of the first steps that can shape your entire experience, for better or for more overwhelm.
So how do you know who’s the right fit?
Here’s how to find a New York wedding planner who aligns with your needs, your communication style, and your priorities.
Start With What You Actually Need
Every couple is different. Some want guidance from day one. Others just need someone to pull it all together at the end.
Here’s a quick breakdown of the main planning services most couples look for in New York:
Month of Coordination
For couples who planned most of their wedding but want someone to step in, confirm final details, manage the timeline, and oversee everything on the day.Event Management
A great fit if you want support in the final months leading up to your wedding. This includes coordinating vendors, creating your timeline, and making sure nothing slips through the cracks.Partial Planning
Ideal if you want more support throughout the process. Your planner helps you find vendors, build your design concept, manage the big pieces, and stay on track.
Knowing which level of service fits your lifestyle and comfort will help you quickly narrow your options.
Look for Someone Who Gets Your Vision
Do they ask thoughtful questions? Are they listening to what’s most important to you?
A good planner won’t try to fit you into a cookie-cutter timeline or design. They’ll help bring your ideas to life in a way that feels personal and aligned.
Trust your gut here. It’s about finding someone who makes you feel calm and confident from the start.
Ask About Their Process
Planning a wedding in New York means juggling lots of moving parts.
Your planner should be clear about:
How they communicate
What tools or timelines they use
When you can expect updates
How they handle challenges
Structure matters—especially when your work life is full and your weekends are busy!
You can also explore what a wedding planner really does to understand what goes on behind the scenes.
Review Their Portfolio and Testimonials
Take time to explore their past work. Look at the types of venues they’ve worked in. Notice the pacing, the details, and the vibe of their events.
Then go deeper:
Read what past couples say about working with them
Pay attention to comments about communication and presence
Look for signs of professionalism, flexibility, and follow-through
If you’re hiring someone to support one of the most important days of your life, you want to feel fully supported.
You can view recent weddings and kind words on our portfolio and testimonials page.
Understand Their Pricing
A planner’s fee should reflect their experience, your level of service, and the scope of services included.
For example, at Margo Events, our pricing starts at:
Partial Planning: Starting at $7,500
Month of Coordination: Starting at $4,500
Event Management: Starting at $2,800
Every couple receives a clear, detailed proposal based on your wedding’s size, location, and complexity. Transparency from the start makes everything smoother.
Ask These Questions Before You Book
Here are a few questions worth asking during your consultation:
What’s included in your services?
How do you build timelines and manage vendor communication?
How many weddings do you take on each season?
What happens if there’s an emergency or unexpected change?
These aren’t about grilling your planner; they’re about ensuring you feel secure and aligned.
Ready to Find Your Planner?
If you’re looking for a wedding planner in New York who values clarity, calm, and connection, let’s talk.
We’ll walk through what you need, how we work, and whether Margo Events is the right fit to support you.
Learn more about our wedding planning services or book a consultation today.
Related Planning Resources
• Why Hire a New York Wedding Planner
• When to Hire a Wedding Planner in New York
• What Does a Wedding Planner Do